Promoting carpooling in the events - A formula has been adapted to the needs of event organizers (i.e.:conferences, large scale meetings, trading shows, galas, etc.) wishing to encourage carpooling among the visitors of their events.

Delegates who will need to travel to a particular event can take advantage of using a tool enabling them to find carpoolers. Travels become therefore simplified while reducing the environmental footprint generated by the event.

This function has been optimized to minimize the time required by events organizers to the management of a such program. The integrated software is completely automated. This way, the organizer's main task is simply to promote the carpooling program through different medias of communication.

Carbon foot print diagnosis, inventory and offsetting - An innovative tool is also offered to perform an inventory of the GHG emissions generated by the travel related to an event. The technology proposed to conduct the inventory is one of the most powerful in the industry and can be coupled with a proactive strategy to promote sustainable modes of transportation at your event.

Event organizers who wants to reduce the environmental impact of the trips and travels made for the purposes of their events can take advantage of an innovative management solution. An inventory of the carbon footprint generated by the trips and travels made by their visitors can be done through an online tool.

Visitors of a specific event can be invited to log the trips and travels made for the purpose of the event. In complementary of the outreach aspect of this activity, the data collected can be use to complete a carbon footprint inventory and for offsetting purposes.

Through a strategic partnership with an accredited offsetting organization, The Carpooling Network is entitled to provide event organizers with a turnkey solution.

An agreement with Carbone boreal has facilitated the development of tools that simplify the process of carbon offsetting. Depending on the specific needs of each event organizer, it is possible to activate an option that facilitates the complete process. About Carbone boreal: Carbone boreal is both an offsetting program for greenhouse gas emissions by planting trees and a research project conducted by scientists at the University of Quebec at Chicoutimi (UQAC). Organizations and individuals who wish can participate in this innovative project by offsetting the greenhouse gases emitted during travel by planting trees. To learn more about Carbone boreal, please visit the website of the organization.

• Basic solution providing access to www.carpoolingnetwork.com to encourage carpooling ;
• Section designed at the image of your event (click to view an example), including :

  • logos of your organization and of your event ;
  • descriptive text of your event ;
  • date (s) and other details related to your event.
• Includes a basic communication toolkit :

  • promotional banner to be use in your various medias of communication (i.e.: your website) ;
  • example of message which can be use through the different communications related to your event ;
  • list of tips and advices which will help you to promote carpooling with ease.

• Solution providing a customized carpooling website to be use by the event organizer** ;
• Web page reflecting the image of your event (click to view an example), including :

  • logos of your organization and of your event ;
  • descriptive text of your event ;
  • date (s) and other details related to your event.
• Communication plan adapted to your event including a premium communication toolkit :

  • customized promotional banner to use in your various medias of communication (i.e.: your website) ;
  • example of message which can be use through the different communications related to your event ;
  • list of tips and advices which will help you to promote carpooling with ease.
• Access to statistics of use of the carpooling program :

  • number of visitors of your carpooling website ;
  • number of registration on your carpooling program ;
  • number of sent messages between carpoolers .
• Access to the "Promotional contest management" module allowing :

  • the activation of a promotional contest for the behalf of your event visitors ;
  • your visitors to participate into the contest if they meet specific requirements ;
  • a simple management of a draw among the participants of your contest.
    

• Solution including a meeting session with the manager responsible of your event :

  • to elaborate a communication strategy ;
  • to provide a training session on the "Trip and travels logbook" used for the collection of data ;
• Access to the online module allowing visitors to record the trip and travels related to your event ;
• Production of a detailed report (data related of the trips and travels related to your event, carbon footprint, etc.) ;
• Possibility to activate the "Online carbon offsetting" option according to your specifications.

• Elaboration of a superior communication plan ;
• Awarness booth and other promotional on-site activities ;
• Presentation of the report to your committee.

*Applicable rates for tools and services are based on the specific needs of each event organizer. The rate listed above applies to a standard event (up to 500 visitors per event).

**An agreement may be signed in order that a customized carpooling website can be used for multiple events. Special rates can be provided in some cases.

A detailed proposal tailored to the specific needs of organizers of multiple events or large scale events can be provided upon request. For more details or to susbscribe to our service, please contact a representative of The Carpooling Network.